Providing goods and services to us
We have adopted the principle of combining common contract
areas with Crown Commercial
Service (within the Cabinet
Office); our parent department, Defra; and other government
When a procurement requirement arises we follow, where
appropriate, a hierarchy of supplier contracting:
- If a Crown Commercial Service contract exists, then
we will take advantage of the economies of scale of
pan-governmental supply contracts.
- If no Crown Commercial Service contract exists but
Defra have a national contract, then we would adopt this national
- Where no Crown Commerical Service or Defra contract exists, we
would always look to combine our spending power with other
government departments, executive agencies or members of the
collaborative/networking groups of which we are members.
- Only when the above options have been exhausted, would we
conduct a major tendering exercise exclusively for Cefas.
Current major contracts in place at Cefas include:
||Contract expiry date
|Sustainable workplace support:
a Defra Estates contract that includes cleaning, security,
porterage and mailroom, and buildings maintenance
|Mobile telecoms: provided through
a Crown Commercial Service framework
||31 March 2015
|Stationery supplies: provided through
a Crown Commercial Service contract
||Banner Business Supplies
|Vehicle hire and fuel cards:
provided through a Crown Commercial
||5 June 2014
|Vessel management services
||P&O Maritime Services
Terms and Conditions of contract
Our standard Terms and Conditions under which we let goods
and services contracts are:
Our condensed set of Standard Terms and Conditions can
be found here:
Our full set of Standard Terms and Conditions can be
You will be advised which set of terms and conditions apply at
the point of tendering.
Small and Medium Size Enterprises (SMEs)/Start-up
The Defra network has a target to award at least
25% of its procurement contracts to SMEs by April 2015. For more
information this and its agreed action plan, see
Procurement at Defra on www.gov.uk.
Cefas pays suppliers under HM Treasury's
five-day payment policy.
Data publication and transparency
As part of the Coalition Government's commitment to
transparency, we are required to publish information relating to
our tenders, contracts and expenditure.
Since November 2010 we have published all financial transactions
above £25,000 and tenders over £10,000 via a central website.
We publish all new tender opportunities over £10,000 on
Contracts Finder (part of the www.gov.uk website).
Further information can be found at the Prime Minister's Office
(Number10.gov.uk) and at data.gov.uk.
Tel: +44 (0) 1502 562244