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Procurement

Providing goods and services to us

We have adopted the principle of combining common contract areas with Crown Commercial Service  (within the Cabinet Office); our parent department, Defra; and other government departments.

When a procurement requirement arises we follow, where appropriate, a hierarchy of supplier contracting:

  1. If a Crown Commercial Service contract exists, then we will take advantage of the economies of scale of pan-governmental supply contracts.
  2. If no Crown Commercial Service contract exists but Defra have a national contract, then we would adopt this national contract.
  3. Where no Crown Commerical Service or Defra contract exists, we would always look to combine our spending power with other government departments, executive agencies or members of the collaborative/networking groups of which we are members.
  4. Only when the above options have been exhausted, would we conduct a major tendering exercise exclusively for Cefas.

Major contracts

Current major contracts in place at Cefas include:

Contract Supplier Contract expiry date
Sustainable workplace support: a Defra Estates contract that includes cleaning, security, porterage and mailroom, and buildings maintenance Interserve March 2024
Mobile telecoms: provided through a Crown Commercial Service framework Vodafone 31 March 2015
Stationery supplies: provided through a Crown Commercial Service contract Banner Business Supplies July 2014
Vehicle hire and fuel cards: provided through a Crown Commercial Service framework Enterprise Rent-a-Car 5 June 2014
Vessel management services P&O Maritime Services March 2015

 

Terms and Conditions of contract

Our standard Terms and Conditions under which we let goods and services contracts are:

Our condensed set of Standard Terms and Conditions can be found here:

Our full set of Standard Terms and Conditions can be found here:

You will be advised which set of terms and conditions apply at the point of tendering.

 

Small and Medium Size Enterprises (SMEs)/Start-up companies

The Defra network has a target to award at least 25% of its procurement contracts to SMEs by April 2015. For more information this and its agreed action plan, see  Procurement at Defra on www.gov.uk.

 

Prompt-payment policy

Cefas pays suppliers under HM Treasury's five-day payment policy.

 

Data publication and transparency

As part of the Coalition Government's commitment to transparency, we are required to publish information relating to our tenders, contracts and expenditure.

Since November 2010 we have published all financial transactions above £25,000 and tenders over £10,000 via a central website.

We publish all new tender opportunities over £10,000 on Contracts Finder (part of the www.gov.uk website).

Further information can be found at the Prime Minister's Office website (Number10.gov.uk) and at data.gov.uk.

 

Contact us

Tel: +44 (0) 1502 562244
Email: procure@cefas.co.uk

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© Crown Copyright 2014
Last Modified: 27 April 2014